INSURED COMMUNICATION FOR YOUR INSURANCE BUSINESS


Are you striving hard to stay connected with your agents and customers?

Do you want to have just one caller ID so as to remain stable and reliable to your clients even when you are out of your office?

Do you want to save some extra costs on your phone bill?

To top it off, would you like to improve your customers' experience?

If your answers to the questions above are positive, then you are in the right place and reading the right post. So keep reading!

Insurance happens to be one of the most dynamic industries in the world. In order to keep up with the industry's development while standing out from the competition, businesses need to be ready for emergency situations. It's no longer a secret that most people refer to their insurance agencies whenever something goes wrong. Once a bad situation arises, most people call their insurance companies for help, almost immediately.

This is why it is essential for insurance businesses and agents to be well equipped with reliable communication systems, regardless of the business' volume. The insurance industry can enjoy a great deal of benefits by making use of the VoIP phone system.

This leads us to understanding how VoIP will help enhance your customer service. As an insurance company, the VoIP phone system will help you improve your customers' experience by ensuring that you:

VoIP benefits for insurance business

1. STAY IN TOUCH NO MATTER WHAT

Just imagine what will happen if your client calls you in an emergency situation and you are not there to pick up their calls. You will surely be overloaded with complaints. VoIP provides the flexibility that most insurance agencies need. With VoIP, your agents will be able to keep in touch with their customers while they are on the go. VoIP also allows you to forward your office calls to your smartphones, tablets, etc. This will ensure that your company stays away from missed calls, thereby avoiding unwanted consequences.

2. MAKE AND RECEIVE CALLS USING A SINGLE CALLER ID

Want to look reliable and stable to your clients? Then you need to make use of this VoIP feature. No matter where you are, your caller ID will never let you down. It allows your dispersed agents to make and receive calls using the company's number, thereby making your customers think you are calling from the office. No matter where it is you are, your caller ID will still show your office number, thereby making you remain professional and stable in the eyes of your customers. This kind of flexibility has been a dream for a long time; VoIP is making the dream come true.

3. GET THE MOST OUT OF YOUR EMPLOYEES' COLLABORATIONS

With VoIP, you can create a virtual office where all of your workers -off-site and on-site- can meet. However, you need to note that voice over internet protocol is not just about remote calling; it's also about ensuring that you accomplish all of your business tasks such as downloading and filling of forms, checking information via CRM, and creating paperwork updates straight from the provider's web portal. Dispute among agents is a common thing. VoIP has found a solution to this problem by providing users with the Conference Bridge and Video Conference features. These features will allow them to work together in real time. Your agents will also be equipped with the ability to schedule meetings, send faxes, and chat with other agents, all of these from the device of their choice.

4. ENSURE THAT YOUR DATA GETS MILITARY GRADE SECURITY

Insurance companies have accesses to the sensitive data of their clients, such as financial and family status, nature of business, customer demographics, address, phone numbers, call records, etc. These huge volumes of data need to be highly secured; this is where VoIP comes in. VoIP can help keep all of these data secure. All data and information concerning your clients will be safely recorded and stored in the cloud. Almost all VoIP vendors provide end-to-end encryption technology in order to keep their clients' data secure at all cost. If you provide life insurance services, then it is best that you look for a

HIPAA compliant VoIP provider that will give you a signed BAA as a guarantee of protected health information.

5. PUT YOUR SAVINGS IN THE RIGHT DIRECTION

VoIP will not only enhance your business, it will also cut off the costs of having an expensive on-site system, installation costs, maintenance costs, and operational processes. Additionally, since your agents are mostly on the road, it is very important that you save money on international and long distance calls. Most VoIP providers offer unlimited nationwide calls and low international calling costs. This means that using VoIP will ensure that your monthly phone bill is significantly reduced.

By the way, VoIP also eliminates the need for keeping a separate office for all of your hard copy documents. All you need to do is save up your data in the cloud as it's the future of your business.

6. MONITOR AND MAKE DATA-DRIVEN DECISIONS

Ensuring that your employees remain productive isn't an easy task, most especially when they are on the go. VoIP allows you to track your employees by measuring their call metrics such as call flow, call duration, and missed calls; you can even do live call monitoring. All of these activities are done for quality assurance and training purposes. You also have the option of recording your company's incoming and outgoing calls so as to listen to them later or keep them for future references. This will provide you with full analytics on your business productivity, which will in turn be a solid base for your future decisions.

7. LET YOUR BUSINESS SOAR

Boost your local market presence with VoIP while expanding your business globally. VoIP provides your insurance business with the flexibility that will allow it to expand exponentially. You'll be able to add new branches and employees with little or no effort. All you'll need to do is add an extension of your new branch or new employee to your business. It's that simple.

Even some insurance agencies owning multiple branches enjoy virtual call centers that are simplified, not only for their employees, but for their clients as well. Think of it this way; customers will never get confused about your contact center number simply because it’s just one number.

Are you in the market for a new phone system?  Keep it in mind that insurance agencies are thriving simply because their agents are productive, which basically depends on the quality of their communication.

There is no better time for insurance companies to check out the advantages offered by VoIP companies other than now. VoIP can help agencies save more money, which can then be put back into marketing and growing their businesses.

Remember, one of the major keys to high-level customer satisfaction is efficient communication.